FAQs

How long will it take for someone to get back to me once I file a report?
Can I describe what happened on the form?
Who is going to follow up with me?
Who reviews the incident?
Why are we doing this?
What is the difference between incidents and offenses?
What will the response be?
What are possible outcomes of my report?
Do I have to report an incident? Can I choose not to report an incident?
Can anyone submit a report? Even if you weren’t the victim of a bias incident?
Should I report using the online form even if I’ve told a member of the faculty or staff?

 

1. How long will it take for someone to get back to me once I file a report?

If you include contact information on your report, then you will be contacted by a designated staff member once the report has been reviewed and forwarded to the appropriate office. While the response time may vary, based upon the nature of the incident and the timing during the year, you should expect to be contacted within 1-2 business days after the form is submitted.

2. Can I describe what happened on the form?

Yes. The completion of the form is just the first step of the process. You will have the opportunity to discuss with the designated staff member when they contact you.

3. Who is going to follow up with me?

After submitting a bias incident report, you will be contacted by a designated staff member from the Office of Diversity and Inclusion or the Title IX Coordinator.

4. Who reviews the incident?

After the incident has been reviewed by the designated staff member, other offices on campus may be consulted as needed to ensure an appropriate response.

5. Why are we doing this?

The University of Mary Washington is committed to providing all members of the UMW community with a safe environment in which they can exercise their freedom of inquiry and expression. This is only possible when members of the academic community respect our community’s values of tolerance and acceptance. The bias incident policy provides students, staff and faculty, with a means to respond to bias incidents.

6. What is the difference between incidents and offenses?

A bias offense is a more serious bias incident and may result in sanctions or disciplinary action. It is  defined as any act that isbased on actual or perceived race, color, religion, disability, national origin, political affiliation, marital status, sexual orientation, gender, veteran status, or age that creates an intimidating and/or hostile educational , living, or working environment by unreasonably and substantially interfering with an individual’s or group’s safety, security, work, or academic performance. Acts include language and/or behaviors.

7. What will the response be?

The submitter of the report will be contacted by a designated staff member, and the incident will be discussed and reviewed with the reporter to determine appropriate steps.

8. What are possible outcomes of my report?

It really depends upon the nature of the incident reported. In some situations, no follow-up is needed or wanted by the reporting party. For more serious situations, judicial proceedings or administrative action may be necessary to determine if an incident is a bias offense.

9. Do I have to report an incident? Can I choose not to report an incident?

While it is your decision whether or not you choose to report an incident, remember that one of the primary purposes of the policy is education. Reporting incidents may help someone realize that his/her behavior is hurting someone else. The bias incident reporting program will assist the University in promoting an environment that fosters civility and mutual respect.

10. Can anyone submit a report? Even if you weren’t the victim of a bias incident?

Yes. A report can be submitted by the victim as well as by anyone who was present or witnessed the bias incident.

11. Should I report using the online form even if I’ve told a member of the faculty or staff?

Yes. It is important that you follow up any initial reporting of the incident by completing the bias incident report form. This will help ensure that the incidents are appropriately reviewed and to create appropriate awareness and educational activities for the community.